As of June 5, 2024, all companies in Costa Rica are required to register an institutional email address with the National Registry.
This is established in Directive DPJ-002-2025 from the Legal Entities Division and is essential for receiving official communications from administrative and judicial authorities.
Who must comply?
This obligation applies to all legal entities, including:
- Corporations (S.A.)
- Limited Liability Companies (S.R.L.)
- General Partnerships
- Limited Partnerships
- Other types of legal persons
What are the deadlines?
- Existing companies: must complete the registration no later than June 4, 2026.
- New companies: starting June 4, 2025, the incorporation deed must include the institutional email.Failure to do so will result in rejection of the deed by the National Registry.
How is it done?
For existing entities, there are two ways to comply:
- Public deed signed before a notary by the legal representative or attorney-in-fact.
- Protocolized shareholders’ resolution approving the institutional email.
The notary must also:
- Publish the required legal notice (edict)
- File the registration request with the National Registry
What happens if I don’t comply?
Failing to register an email will prevent the company from completing procedures with the National Registry.
Main consequences include:
- Public deeds will be rejected for registration.
- Corporate procedures (incorporation, amendments, appointments, dissolutions) will be blocked.
- The company may face serious operational and legal limitations moving forward.
How can Magma Legal help?
Magma Legal handles the entire process for you:
notarization, documentation, publication, and registration — so you don’t have to worry.
Avoid delays and legal hurdles.
Get in touch today to keep your business in good standing.